CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT AT THE TIME OF SCAN TRANSMISSION

Overview

Change the subject, file name, reply-to, and body text when performing a scan transmission. If necessary, directly enter the text.
  • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used.
  • If the subject or file name is not changed, the settings in [Application Settings]→[Network Scanner Settings] in "Setting mode" are used.
  • If the reply-to address is not changed, the settings in [System Settings]→[Image Send Settings]→[Scan Settings]→[Default Sender Set] in "Setting mode" are used.
    If this is not configured, the reply address configured in [Network Settings]→[Services Settings]→[SMTP Settings]→[Reply Address] in the "Setting mode" is used. (Administrator rights are required.)
  • To configure the candidates for the subject, file name, and body text, select [Application Settings] and then [Network Scanner Settings] in "Setting mode".

Operation

To change the subject, tap the [Subject] entry box.

Tap a pre-set text key.

After the settings are completed, tap .
To cancel the selection of the subject:
Tap the [Clear] key.
If you wish to directly enter the text, tap the [Direct Entry] key to open the soft keyboard.
Enter the text and tap the [OK] key.
To change the file name, tap the [File Name] entry box.

After the settings are completed, tap .
  • Tap the key of the file name from the list.
  • To directly enter the file name, tap the [Direct Entry] key.
Tap [Options].
To change the reply address, tap the [Reply-To] entry box.
If user authentication is being used, the information of the user that logged in will be applied, and thus the reply address cannot be changed.
Tap the key that you wish to use for the reply address.
After the settings are completed, tap .
  • Tap the [Global Address Search] key to specify a user stored in the global address book in the same way as you would select the reply address.
  • Tapping the [Direct Entry] key allows you to directly enter the e-mail address.
  • Selecting the [Add 'Reply to' to Cc] checkbox to adds a reply address to the Cc address.
To change the body text, tap the [Body Text] entry box.
Enter the body text.
After the settings are completed, tap .
  • To select a pre-set text previously stored in the Setting mode (Web version), tap the [Pre-set Message] key.
  • To directly enter the body text, tap the [Edit] key.
To clear all entered text:
Tap the [Clear All] key. When this key is tapped, the entire body of the message is erased immediately; not just the selected line.
  • Enter up to 1800 characters. (A line break counts as one character.)
  • To edit the selected line, tap the [Edit] key. The soft keyboard will appear with the selected text entered.
Back to top