FILE
Overview
Tapping the [File] key of the document filing function when printing or transmitting an original in each mode allows you to store the original in the Main folder or stored Custom folder as a file simultaneously with printing or transmission. The stored file can be retrieved at a later time, allowing you to recopy or resend the original without having to locate it.
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User Name: User Unknown
File Name: Mode_Day-Month-Year_Hour-Minute-Second
(Example: Copy_20110404_112030)
Stored to: Main Folder
Operation
As an example, the procedure for using "File" in copy mode is explained below.
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Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
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To select the user name, file name, folder, and property setting, see "File Information".
To save on the HDD:
To save in an external memory device:
After configuring the above settings, you will return to this screen. Go to the next step.
If you do not wish to assign a user name or other information to the file, go to the next step.
To save on the HDD:
- Changing the property
- Specifying a user name
- Assigning a file name
- Specifying the folder
- Creating PDF for PC browsing
To save in an external memory device:
After configuring the above settings, you will return to this screen. Go to the next step.
If you do not wish to assign a user name or other information to the file, go to the next step.
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You will return to the base screen of copy mode and the [File] key will be highlighted.
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- Simultaneously with starting copy, the original is stored as a file.
The selected copy settings are also saved. - For the procedure for placing the original, see step 1 in "SELECTING A PROCEDURE FOR PLACING THE ORIGINAL DEPENDING ON THE TYPE AND STATUS OF THE ORIGINAL".
File Information
The procedure for detail settings is described below.
Specifying a property, user name, file name, and folder makes it easier to manage and search for a file. In addition, when [Confidential] is selected for Property and a password is established, other people will not be able to view the file without permission.
Specifying a property, user name, file name, and folder makes it easier to manage and search for a file. In addition, when [Confidential] is selected for Property and a password is established, other people will not be able to view the file without permission.
Changing the property
A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted.
Three properties are available for saved files: "Sharing", "Protect", and "Confidential". When saved with the "Sharing" property, a file is not protected. When saved with the "Protect" or "Confidential" property, a file is protected.
Files saved to the Quick File folder are all saved as "Sharing" files. When a file is saved to the Main folder or a custom folder, "Sharing", "Protect" or "Confidential" can be selected.
Three properties are available for saved files: "Sharing", "Protect", and "Confidential". When saved with the "Sharing" property, a file is not protected. When saved with the "Protect" or "Confidential" property, a file is protected.
Files saved to the Quick File folder are all saved as "Sharing" files. When a file is saved to the Main folder or a custom folder, "Sharing", "Protect" or "Confidential" can be selected.
Sharing | A "Sharing" file can be changed to "Protect" or "Confidential" using "Property Change" in the Job Settings. |
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Protect | "Protect" does not require setting of a password, but prevents a file from being moved, deleted or edited. A password cannot be established. The ![]() |
Confidential | To protect a "Confidential" file, a password is set. (The password must be entered to retrieve the file. ) The ![]() |
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- A file that is set to "Sharing" can be changed to "Protect" or "Confidential" as required. However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect".
- A file that is set to "Protect" can be changed to "Sharing" or "Confidential" as required. However, a "Protect" file that is saved in the Quick File folder can only be changed to "Sharing".
- A file that is saved in the Quick File folder cannot be changed to "Confidential". If the file is moved to the Main folder or a custom folder, the property can be changed to "Confidential".
- Two properties cannot be selected for a single file.
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Every time you enter one digit, "
" is displayed.
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Specifying a user name
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When user authentication is used, the user name that was used for login is automatically selected. In this case, this step is not necessary.
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Alternatively, you can select a user name by tapping the [Call with Registration Number] key and entering the user number.
The user number must be first set by selecting [User Control] in "Setting mode" →[User List].
The user number must be first set by selecting [User Control] in "Setting mode" →[User List].
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The system goes back to the screen of step 1 to display the selected user name.
Assigning a file name
A file name can be assigned to the file.
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Enter a file name using up to 30 characters.
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- If a file name that already exists is specified, a tilde and a serial number are added after the file name and this file is saved as a different file. The file name is not case-sensitive.
For example, if the "test.txt" file already exists and you specify the "TEST.TXT" file, the file will be saved as "TEST.TXT~1" file. - If the length of the file name exceeds the limit, excess characters will be omitted and a serial number will be added to the end of the file name.
Specifying the folder
Specify the folder for storing the file.
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If a user name with a "My Folder" setting is selected, "My Folder" of that user will automatically be selected.
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If a password has been set for the folder, a password entry screen appears. Enter the password (5 to 8 digits) using the numeric keys and tap the
.
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Creating PDF for PC browsing
Tap the [Create PDF for PC Browsing] checkbox to
, and a public PDF for PC browsing will be created when the file is saved.
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