This is used to store the settings relevant to user authorities in advance for each group. The authority of each user is specified by selecting one of these registered groups when the user is registered.
  • [Add] key
  • Use this to add a new group.
  • List display
  • This shows the currently stored groups. Selecting a group name displays the edit screen for that group.
Storing authority groups
When you tap the [Add New] key, the registration screen appears. Up to 20 groups can be registered.
For detailed information about each of the settings, see "List of settings and factory default settings of template groups".
Editing an authority group
Selecting a group from the list displays the edit screen for that group. For detailed information about each of the settings, see "List of settings and factory default settings of template groups".
To return a group to the factory default state, select the group from the list and select any of options [Return to the Administrator Authority], [Return to the system administrator authority.], [Return to the User Authority], [Return to the Guest Authority], [Return to the color prohibited authority.] and [Return to the scanner prohibited authority.].
Tapping the [Execute] key resets the group status to the factory default.
List of settings and factory default settings of template groups
Item Description
Group Name Store the name of the group (up to 32 characters).
Select the Home Screen to be the Registration Model Select one of the previously stored groups for use as a template for the new group. When selected, the settings of this group are applied.
The factory default groups and their settings are shown below.
Admin System Administrator Authority User Guest
Copy
Color Mode Approval Setting All allowed All prohibited All allowed Only Black & White Allowed
Using Others Allowed Prohibited Allowed Prohibited
Utilize sending function at copy Allowed Allowed Allowed Allowed
Toner Save Mode Usage Approval Setting No Toner Saving No Toner Saving No Toner Saving No Toner Saving
PDF Creation for PC Browsing Allowed Prohibited Allowed Allowed
Printer
Color Mode Approval Setting Allowed All prohibited Allowed Only Black & White Allowed
FTP Pull Print Allowed Prohibited Allowed Prohibited
USB Memory Direct Print Allowed Prohibited Allowed Prohibited
Network Folder Pull Print Allowed Prohibited Allowed Prohibited
Utilize sending function at print Allowed Allowed Allowed Allowed
Toner Save Mode Usage Approval Setting No Toner Saving No Toner Saving No Toner Saving No Toner Saving
PDF Creation for PC Browsing Allowed Prohibited Allowed Allowed
Image Send
Approval Settings for Each Mode
  • E-mail
  • FTP
  • Desktop
  • Network Folder
  • Internet Fax Send
  • PC-I-Fax Send
  • Fax Send
  • PC-Fax Send
 All allowed All prohibited All allowed All allowed
Color Scan Allowed Prohibited Allowed Prohibited
Using Others Allowed Prohibited Allowed Prohibited
Program Registration Allowed Prohibited Allowed Prohibited
PDF Creation for PC Browsing Allowed Prohibited Allowed Allowed
Approval Setting for Addressing
  • Approval Setting for Direct Entry
  • Approval Setting to Use a Local Address Book
  • Approval Settings to Use a Global Address Book
 All allowed All allowed All allowed All allowed
Document Filing
Scan to HDD
Color Mode Approval Setting All allowed All prohibited All allowed Only Black & White Allowed
Using Others Allowed Prohibited Allowed Prohibited
PDF Creation for PC Browsing Allowed Prohibited Allowed Allowed
Save in External Memory Device
Color Mode Approval Setting All allowed All prohibited All allowed Only Black & White Allowed
Using Others Allowed Prohibited Allowed Prohibited
Prints (Document Filing)
Color Mode Approval Setting All allowed All prohibited All allowed Only Black & White Allowed
Using Others Allowed Prohibited Allowed Prohibited
Toner Save Mode Usage Approval Setting No Toner Saving No Toner Saving No Toner Saving No Toner Saving
Document Filing Image Check Allowed Prohibited Allowed Prohibited
Display only the Files of Logged-in Users Prohibited Prohibited Prohibited Prohibited
Sharp OSA
Sharp OSA Approval Setting Allowed Prohibited Allowed Allowed
Web Browsing
Web Browsing Approval Setting Allowed Prohibited Allowed Allowed
Common Functions
Approval Settings for 2-Sided Print [1-Sided/2-Sided Approved] [1-Sided/2-Sided Approved] [1-Sided/2-Sided Approved] [1-Sided/2-Sided Approved]
Output Approval Settings All allowed All prohibited All allowed All prohibited
Security
Print Jobs Other than Print Hold Job Allowed Allowed Allowed Allowed
File Saving: Quick File/Sharing Mode Prohibited Prohibited Prohibited Prohibited
File Saving: Confidential Mode Allowed Prohibited Allowed Prohibited
Pattern Print Input - Direct Entry Allowed Prohibited Allowed Prohibited
System Settings
System Settings
System Settings*1 Allowed*2 Allowed*2 Only user authority settings are allowed All settings prohibited
Web Settings
Display of Device/Network Status Allowed Allowed Allowed Prohibited
Power Reset Prohibited
Machine Identification Prohibited
Application Settings
(Excluding Registration of Pre-set Text/Forward Table)		 Prohibited
Registration of Pre-set Text/Forward Table Allowed
E-Mail Alert and Status Prohibited
Job Log Prohibited
Port Control/Filter Settings Prohibited
Custom Link Setting Prohibited
Operation Manual Download Allowed
*1 For information on each setting, see the setting mode list.
*2 All allowed except for Change Administrator Password.
Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.