Document filing settings are described below.
Tap the [Document Filing Settings] key to configure the settings.
General
Default Mode Settings
Specifies which mode, Sharing or Confidential, is used as the default mode when storing a file.
When [Confidential Mode] is selected, the [Confidential] checkbox is set to on the information screen for filing.
Sort Method Setting
Selects an order of display files stored in the Main Folder, Custom Folder, and Quick File Folder. Select one of the following settings:
  • File Name
  • User Name
  • Date
Administrator Authority Setting
For files and user folders that have a password, this setting allows the administrator password to be entered instead of the password when accessing the file or folder.
Also, you can change the preset ratio if necessary.
Delete All Quick Files
Deletes all files from the Quick File folder except for protected files.
Delete Now
Tap this key to start deletion of all files immediately.
Delete Quick Files at Power Up
This is used to automatically delete all files in the Quick File Folder (with the exception of protected files) when the [Power] button is turned "On".
Image Orientation
Changes the image orientation.
Default Color Mode Settings
Selects the default settings for black & white and color when Scan to HDD is used.
The following settings can be configured.
  • Auto
  • Full Color
  • 2 Color
  • Grayscale
  • Mono2
When you select [2 Color], you can select the following settings.
  • [Reddish Color->Specified Color]: Converts a reddish color into the specified color.
  • [Except Black->Specified Color]: Converts a non-black color into the specified color.
Default Exposure Settings
Default exposure settings for document filing can be configured.
Select [Auto] or [Manual].
If you select [Manual], set the exposure to one of 5 levels.
Default Original Image Type
Select the original type beforehand to enable scanning at a resolution suitable for the original.
The following settings can be configured.
  • Text/Printed Photo
  • Text/Photo
  • Text
  • Photo
  • Printed Photo
  • Map
When the exposure is set to [Auto], a default original type cannot be selected.
Initial Resolution Settings
One of the following resolutions can be selected for the default resolution for transmission.
  • 100 X 100 dpi
  • 150 X 150 dpi
  • 200 X 200 dpi
  • 300 X 300 dpi
  • 400 X 400 dpi
  • 600 X 600 dpi
Scan Complete Sound Setting
Adjusts the volume of the beep that sounds when scanning ends. The beep can also be turned off.
Default Output Tray
Selects the default output tray for printing a file stored by Scan to HDD.
The items that appear will vary depending the machine configuration.
Prohibition of Printing Functions at Reprint Setting.
When a stored file is retrieved and printed, the printing functions are disabled.
This function prevents an inconsistency of the date between the original data and output data and others.
Batch Print Settings
When printing files by batch printing, this setting is used to prohibit the selection of the [All Users] key and the [User Unknown] key in the user selection screen.
Erase Width Adjustment
Sets the default erase width for erase function.
Specify a value from 0" (0 mm) to 1" (25 mm) in increments of 1/8" (3 mm) for both edge erase and center erase.
Card Shot Settings
This is used to set the default original size for the card shot function.
Specify a value from 1" (25 mm) to 8-1/2" (216 mm) in increments of 1/8" (3 mm) for both the X (horizontal) and Y (vertical) dimensions of the original.
Fit to Store Size
Always displays the [Fit to Store Size] key on the card shot screen.
Save in External Memory Device Settings
Default Color Mode Settings
Auto, Full Color, Grayscale, Mono2
Initial File Format Setting
You can set the initial file format to be saved in an external memory device.
File Type
PDF, PDF/A, TIFF, JPEG*1, Compact PDF*2, 5, Compact PDF (Ultra Fine)*2, 5, Compact PDF/A*4, Compact PDF/A (Ultra Fine)*4, Encrypt PDF, Encrypt/Compact PDF*3, 5, Encrypt/Compact PDF (Ultra Fine)*3, 5, XPS
*1 When [B/W] is selected, the format is [TIFF].
*2 When [B/W] is selected, the format is [PDF].
*3 When [B/W] is selected, the format is [Encrypt PDF].
*4 When [B/W] is selected, the format is [PDF/A].
*5 When the Scanner Function Expansion Kit is installed
B/W
Compression Mode: None, MH (G3), MMR (G4)
Color/Grayscale
Compression Ratio: Low, Medium, High, Emphasize Black Letter
Specified Pages per File
Generates a separate file for each scanned page when multiple pages are scanned.
If this setting is enabled, a number of pages per file can be specified.
When [JPEG] is selected for the file type, [Specified Pages per File] cannot be selected.
Number of Pages
Any number of pages can be specified as the number of pages per file.
Default Original Image Type
Select the original type beforehand to enable scanning at a resolution suitable for the original.
The following settings can be configured.
  • Text/Printed Photo
  • Text/Photo
  • Text
  • Printed Photo
  • Map
When the exposure is set to [Auto], a default original type cannot be selected.
Initial Resolution Settings
One of the following resolutions can be selected for the default resolution for transmission.
  • 100 X 100 dpi
  • 150 X 150 dpi
  • 200 X 200 dpi
  • 300 X 300 dpi
  • 400 X 400 dpi
  • 600 X 600 dpi
Prohibition of Saving in External Memory Device
Storing to external memory device is disabled.
PDF Format Default Settings for PC Browsing
You can set the initial file format of public PDF which is created during execution of each job.
Compression Ratio
Low, Medium, High
Settings during each job execution
When each of copy, printer, scanner, Internet fax, fax, or stored scan data is executed, you can specify to create a public PDF and to set the resolution of public PDF.
Document Output Options
The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored.
The items that appear will vary depending on the functions that have been added to the machine.
Item Description
Print For each mode, select whether or not printing of stored files is allowed.
Scan Send For each mode, select whether or not fax transmission of stored files is allowed.
Internet Fax Send (including PC-I-Fax) For each mode, select whether or not I-Fax transmission of stored files is allowed.
Fax Send (Including PC-Fax) For each mode, select whether or not fax transmission of stored files is allowed.