AUTHORITY GROUP LIST

Authority Group List

This is used to store the settings relevant to user authorities in advance for each group. When you register a user, you can set an authority group for the user by selecting one of these authority groups.

Add or edit an Authority Group

When you tap the [Add] key, the authority group registration screen appears. Up to 20 network folders can be registered.
When a group name is tapped, the registration screen of this group appears and you can edit its settings.
List of settings and factory default settings of template groups
Item Description
Group Name Store a name of group (up to 32 characters).
Select the Group Name to be the Registration Model Select one of the previously stored groups for use as a template for the new group. When selected, the settings of this group are applied.
The factory default groups and their settings are shown below.
  Admin System Administrator Authority User Guest Scanner Prohibited Authority
Copy
Approval Setting Allowed Prohibited Allowed Allowed Allowed
Special Modes Usage Allowed Prohibited Allowed Prohibited Allowed
Utilize sending function at copy Allowed Allowed Allowed Allowed Allowed
Approval Setting to Use Toner Save Mode No Toner Save No Toner Save No Toner Save No Toner Save No Toner Save
PDF Creation for PC Browsing Allowed Prohibited Allowed Allowed Allowed
PRINTER
Approval Setting Allowed Prohibited Allowed Allowed Allowed
FTP Pull Print Allowed Prohibited Allowed Prohibited Allowed
USB Memory Direct Print Allowed Prohibited Allowed Prohibited Allowed
Network Folder Pull Print Allowed Prohibited Allowed Prohibited Allowed
Sending while printing Allowed Allowed Allowed Allowed Allowed
Toner Save Mode Usage Approval Setting No Toner Saving No Toner Saving No Toner Saving No Toner Saving No Toner Save
PDF Creation for PC Browsing Allowed Prohibited Allowed Allowed Allowed
Image Send
Approval Settings for Each Mode
  • E-mail
  • FTP
  • Network Folder
  • PC Scan
 All allowed All prohibited All allowed All allowed All prohibited
Color Scan Allowed Prohibited Allowed Prohibited Allowed
Special Modes Usage Allowed Prohibited Allowed Prohibited Allowed
Program Registration Allowed Prohibited Allowed Prohibited Allowed
PDF Creation for PC Browsing Allowed Prohibited Allowed Allowed Allowed
Approval Setting for Addressing
  • Approval Setting for Direct Entry
  • Approval Setting to Use a Local Address Book
  • Approval Settings to Use a Global Address Book
 All allowed All allowed All allowed All allowed All allowed
Document Filing
Scan to HDD
Color Mode Approval Setting Allowed Prohibited Allowed Only Black & White Allowed Allowed
Special Modes Usage Allowed Prohibited Allowed Prohibited Allowed
PDF Creation for PC Browsing Allowed Prohibited Allowed Allowed Allowed
Scan to Ext.Memory Dev.
Color Mode Approval Setting All allowed All prohibited All allowed Only Black & White Allowed All prohibited
Special Modes Usage Allowed Prohibited Allowed Prohibited Allowed
Prints (Document Filing)
Approval Setting All allowed All prohibited All allowed Allowed All allowed
Special Modes Usage Allowed Prohibited Allowed Prohibited Allowed
Approval Setting to Use Toner Save Mode No Toner Save No Toner Save No Toner Save No Toner Save No Toner Save
Document Filing Image Check Allowed Prohibited Allowed Prohibited Allowed
Display only the Files of Logged-in Users Prohibited Prohibited Prohibited Prohibited Prohibited
Sharp OSA
Sharp OSA Approval Setting Allowed Prohibited Allowed Allowed Allowed
Web Browsing
Web Browsing Approval Setting Allowed Prohibited Allowed Allowed Allowed
Common Functions
Approval Settings for 2-Sided Print All allowed All allowed All allowed All allowed All allowed
Output Approval Settings All allowed All prohibited All allowed All prohibited All allowed
Security
Print Jobs Other than Print Hold Job Allowed Allowed Allowed Allowed Allowed
File Saving: Quick File/Sharing Mode Prohibited Prohibited Prohibited Prohibited Prohibited
File Saving: Confidential Mode Allowed Prohibited Allowed Prohibited Allowed
Pattern Print Input - Direct Entry Allowed Prohibited Allowed Prohibited Allowed
SYSTEM SETTINGS
SYSTEM SETTINGS
System Settings*1 Allowed*2 Allowed*2 Only user authority settings are allowed All settings prohibited Only user authority settings are allowed
Web Settings
Display of Device/Network Status Allowed Allowed Allowed Prohibited Allowed
Power Reset Prohibited Prohibited
Machine Identification Prohibited Prohibited
Application Settings
(Except for Pre-set Text, Forwarding / Storing Table)		 Prohibited Prohibited
Registration of Pre-set Text/Forward Table Allowed Allowed
E-MAIL ALERT AND STATUS Prohibited Prohibited
Job Log Setting Prohibited Prohibited
Port Control/Filter Settings Prohibited Prohibited
Custom Link Setting Prohibited Prohibited
Operation Manual Download Allowed Allowed
*1  For information on each setting, see the setting mode list.
*2  All allowed except for Change Administrator Password.
Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.

Return the Authority Group to factory defaults

To return an authority group to factory defaults, set the checkbox at the left of "No." to . From the "Return to the Defaults" list, select [Return to the Administrator Authority], [Return to the System Administrator Authority], [Return to the User Authority], [Return to the Guest Authority] and [Return to the scanner prohibited authority].
Tap the [Execute] key, and the group status is returned to the factory default.
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