SCAN SETTINGS
Settings related to the image send function (Scan, Internet fax, etc.) can be configured.
For an explanation of settings related to the fax function, see "IMAGE SEND SETTINGS - FAX FUNCTIONS." Scan Settings
The following settings are related to the scanner.
Default Sender Set
The information stored here is used if you do not specify [Reply to] in the send settings when performing Scan to E-mail.
Sender Name
Enter a default sender name (maximum of 20 characters).
Source Address
Enter a default reply address (maximum of 64 characters).
If only the sender name is stored, it will not be used as sender information. Default Color Mode Settings
Select a default color mode setting for both color and black & white in e-mail address, network folder, FTP and Desktop. Specify "Scanner Common" unless E-mail is specified.
Auto (Mono2, Grayscale*), Full Color, Grayscale, Mono 2
* When scanning a black and white original with the color mode set to [Auto]
Disable Change of B/W Setting in Auto Mode: Disables black & white settings from the base screen when the color mode is set to Auto.
* When scanning a black and white original with the color mode set to [Auto]
Disable Change of B/W Setting in Auto Mode: Disables black & white settings from the base screen when the color mode is set to Auto.
Initial File Format Setting
Specify the initial file format for sending a file in E-mail, Network Folder, FTP, or Desktop mode. Specify "Scanner Common" unless E-mail is specified.
File Type
PDF, PDF/A, TIFF, JPEG*1, Compact PDF*2, 5, Compact PDF (Ultra Fine)*2, 5, Compact PDF/A*4, Compact PDF/A (Ultra Fine)*4, Encrypt PDF, Encrypt/Compact PDF*3, 5, Encrypt/Compact PDF (Ultra Fine)*3, 5, XPS
*1 When [Black & White] is selected, the format is [TIFF].
*2 When [Black & White] is selected, the format is [PDF].
*3 When [Black & White] is selected, the format is [Encrypt PDF].
*4 When [Black & White] is selected, the format is [PDF/A].
*5 When the Scanner Function Expansion Kit is installed.
*1 When [Black & White] is selected, the format is [TIFF].
*2 When [Black & White] is selected, the format is [PDF].
*3 When [Black & White] is selected, the format is [Encrypt PDF].
*4 When [Black & White] is selected, the format is [PDF/A].
*5 When the Scanner Function Expansion Kit is installed.
Black & White
Compression Mode: None, MH (G3), MMR (G4)
Color/Grayscale
Data compression ratio: Low, Medium, High.
Emphasize Black Letter
Emphasize Black Letter
Specified Pages per File
Generates a separate file for each scanned page when multiple pages are scanned.
If this setting is enabled, a number of pages per file can be specified.
If this setting is enabled, a number of pages per file can be specified.
Number of Pages
Any number of pages can be specified as the number of pages per file. This setting can be used if [Specified Pages per File] is enabled.
When [JPEG] is selected for the file type, [Specified Pages per File] cannot be selected. Compression Mode at Broadcasting
Selects the compression mode for broadcasting using Scan to E-mail or Internet fax. The compression mode set here is used for all destinations regardless of their individual compression mode settings.
B/W
MH (G3), MMR (G4)
Color/Grayscale
Low, Medium, High
Emphasize Black Letter
Emphasize Black Letter
Maximum Size of E-mail Attachments (E-mail)
To prevent the transmission of excessively large image files by Scan to E-mail, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded.
If you do not wish to set a limit, select [Unlimited].
When ［If the E-mail attachment(s) exceed maximum size, it will be sent in multiple files.］ is selected, data to be sent by Scan to E-mail that exceeds the maximum data size setting (E-mail) can be divided into multiple files.
This setting is linked to "Maximum Size of E-mail Attachments" of the Internet fax settings. Maximum Size of E-mail Attachments (FTP/Desktop/Network Folder)
A limit can be set for the size of files that can be sent by Scan to FTP, Scan to Desktop, and Scan to Network Folder. Limits that can be selected are 50 MB, 150 MB, and 300 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded.
If you do not wish to set a limit, select [Unlimited].
If you do not wish to set a limit, select [Unlimited].
During broadcasting that includes both e-mail and Internet fax destinations, the limit set in "Maximum Size of E-mail Attachments (E-mail) " precedes. Bcc Setting
Enable Bcc
Enable this setting if you wish to use Bcc delivery. Displays the [Bcc] key on the image send address book screen.
Display Bcc Address on the Job Status Screen
Displays Bcc addresses on the job status screen and address list tab.
Disable scan function
Specify this to disable remote PC scanning.
Default Address Setting
Default Address Setting
A default address can be stored that makes it possible to transmit by simply pressing the [Start] key without specifying an address. If [Apply E-mail address of the user for login.] is selected, the E-mail address of the login user is set as the default destination.
When [Apply Home Directory of The User for Login] is selected, the default address is the home directory of the user that logged in.
When the user logs in by internal authentication (authentication by the machine), the home directory setting of the user that logged in is configured in "User Registration" in "User List" in "User Control". When the user logs in by external authentication (network authentication), the home directory setting is configured in "Global Address Book Settings" in "LDAP Settings" in "Network Settings".
When [Apply Home Directory of The User for Login] is selected, the default address is the home directory of the user that logged in.
When the user logs in by internal authentication (authentication by the machine), the home directory setting of the user that logged in is configured in "User Registration" in "User List" in "User Control". When the user logs in by external authentication (network authentication), the home directory setting is configured in "Global Address Book Settings" in "LDAP Settings" in "Network Settings".
Only a single default address can be set for Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder. Add Selected
Select an address that is to be used by default.
Apply E-mail address of the user for login.
The E-mail address of the login user is set as the default address.Select the following items based on your intended use.
| Item | Description |
|---|---|
| Apply also for Fax/I-Fax Screen | In the fax/I-Fax screen, if you do not want to apply the E-mail address of the login user as the default destination, tap the [Apply also for Fax/I-Fax Screen] checkbox to set to  . |
| Allow Cancel | You can cancel the E-mail address of the login user that is entered automatically. To cancel, tap the [Cancel] key on the action panel. |
Select From Address Book
- To display you desired address book, narrow the search by alphabet or category with the list of [Index]. You can select the number of addresses that are to be displayed at a time with [Display Items].
- When you select the desired address name and tap the [Store] key, the selected address can be selected for the default address.