IMAGE SEND SETTINGS

Operation Settings - "Default Settings" Tab

For an explanation of settings related to the fax function, see "IMAGE SEND SETTINGS > FAX FUNCTIONS".
This tab is used to configure items that are related to the Default Settings for image send settings.
Hold settings for a while after scanning has been completed.
Use this setting to hold the settings after scanning is completed (until Auto Clear Mode activates).
Default Display Settings
Select a base screen that appears when the [Image Send] key is tapped.
  • E-mail
  • Network Folder
  • FTP/Desktop
  • Internet Fax (when Internet fax expansion kit is installed)
  • FAX
  • Data Entry (when the application integration module is installed)
Address Book Default Selection
Item Description
Apply Addresses of Sending Modes Only When an address is selected from the address book, only the addresses displayed in narrowing mode are applied.
Category to be Displayed as Default Select a category to be displayed with the default.
  • None
  • Frequent Use
  • Categories 1 to 32
Display all address type regardless of the mode being displayed currently. Displays all destinations regardless of the displayed mode when this setting is enabled.
Enlarging the Address Book An enlarged address book list appears.
Image Orientation
Sets the default image orientation.
Initial Resolution Setting
The following settings are available for the default resolutions of common to scans, E-mail, Internet fax, and fax mode.
Setting the "Apply the Resolution Set when Stored" checkbox to applies the resolution setting that was stored with the image when an image stored by document filing is used. It can be configured for each item.
Item Description
Scanner Common 100 × 100 dpi, 150 × 150 dpi, 200 × 200 dpi, 300 × 300 dpi, 400 × 400 dpi, 600 × 600 dpi
E-mail 100 × 100 dpi, 150 × 150 dpi, 200 × 200 dpi, 300 × 300 dpi, 400 × 400 dpi, 600 × 600 dpi
Internet Fax 200 × 100 dpi, 200 × 200 dpi*, 200 × 400 dpi*, 400 × 400 dpi*.600 × 600 dpi*
FAX Standard, Fine*, Super Fine*, Ultra Fine*
*When selected, the settings for "Half Tone" can also be made.
Default Exposure Settings
This is used to set the defauflt exposure settings for scanning a document in image send mode. Select [Auto] or [Manual]. If you select [Manual], set the exposure to one of 5 levels.
Default Original Image Type
Select the original type beforehand to enable scanning at a resolution suitable for the original (only in scan mode and USB memory device scan mode).
The following settings can be configured.
  • Text/Printed Photo
  • Text/Photo
  • Text
  • Photo
  • Printed Photo
  • Map
No original type can be selected if the Initial Exposure Settings is set to [Auto].
Sharpness
This is used to emphasize the outline of image and show it clearly for scanning a document in image send mode. It can be set to any of 5 levels.
Contrast
This is used to adjust the contrast of image for scanning a document in image send mode. It can be set to any of 5 levels.
Send the same image that has been sent via Fax/Internet Fax
Enable this function to send the same image simultaneously using fax mode or Internet fax mode with another mode. If this function is disabled, an image specified with each Scan Setting is sent to E-mail, FTP, Desktop, and Network Folder.
Must Input Next Address Key at Broadcast Setting
This setting is used to require that the be tapped before the next address is entered when performing a broadcast transmission.
When this setting is enabled, cannot be omitted even if the next address is entered with a one-touch key unless you tap .
If a user attempts to enter the next address without tapping , a double-beep alarm will sound and the entry will be rejected.
Scan Complete Sound Setting
Sets the scan complete sound to be heard when an original is scanned.
Disable Switching of Display Order
Disables to change the order of display (search number order, ascending, descending).
Once set, the display sequence is not changed. The display order will remain fixed at the order that is in effect when this setting is enabled.
Hold Setting for Received Data Print
This function holds received faxes and Internet faxes in memory without printing them. The faxes can be printed by entering a password (factory default setting: 0000).
To change the password, set [Change Password] to .
These settings can be changed when there is no received data in the machine's memory. (Data in a confidential or relay broadcast memory box is excluded.)
Default Verification Stamp (when the verification stamp unit is installed)
Enable this to always affix the verification stamp on the original that has already been scanned using the automatic document feeder.
Erase Width Adjustment
This is used to set the default erase width for erase function. Specify a value from 0" (0 mm) to 1" (20 mm) in increments of 1/8" (1 mm) for both Edge Clearance Width and Center Clearance Width.
Time Specified Output of Received Data
This setting is used to print received data at a specified time. This function is available when the Received Data Image Check Setting is enabled.
*This setting is grayed out if "Hold Setting for Received Data Print" is set to or if [System Settings] → [Operation Settings] → [Preview Setting] are selected and [Received Data Image Check Setting] is set to .

Operation Settings - "Enable/Disable Settings" Tab

This tab is used to configure items that are related to the Enable/Disable Settings for image send settings.

Settings to Disable Registration

Registration of addresses from the machine, Setting mode (Web version), and the PC can each be separately prohibited.
Disable Registering Destination from Operation Panel
Disables address control from the machine.
Configure the setting for each of the following items:
  • Group (Direct Entry)
  • Group (Address Book)
  • Contacts
Disable Registering Destination on Web Page
Disables to store the destination from Setting mode (Web version).
Configure the setting for each of the following items:
  • Group (Direct Entry)
  • Group (Address Book)
  • Contacts
Disable Registration of Program
Disables the use of address book for all programs.
Disable Registration of Memory Box
Disables all types of memory box registration.
Configure the setting for each of the following items:
  • Polling Memory
  • Confidential
  • Relay Broadcast (Direct Entry)
  • Relay Broadcast (Address Book)
Disable Destination Registration Using Global Address Search
This disables address control from the global address search.
Configure the setting for each of the following items:
  • E-mail
  • Internet Fax
  • FAX
Disable Registration Using Network Scanner Tool
This disables address control from the Network Scanner Tool.
Use this option to suppress data storage of another machine through Inbound Routing of address book.
Disabling of Forwarding via Network
This prohibits inbound routing.

Settings to Disable Transmission

These settings are used to disable the following transmission operations.
Disable [Resend]
This setting is used to prohibit the transmission that is activated by the [Send to addresses recently used] key on the action panel.
Disable Selection from Address Book
Disables the selection of destinations from the address book.
Configure the setting for each of the following items:
  • E-mail
  • FTP
  • Desktop
  • Network Folder
  • Internet Fax (including Direct SMTP)
  • FAX
Disable Direct Entry
Disables the direct entry of destination address and others.
Configure the setting for each of the following items:
  • E-mail
  • Network Folder
  • Internet Fax (including Direct SMTP)
  • FAX
Disable PC-I-Fax Transmission
This prohibits PC-I-Fax transmission.
Disable PC-Fax Transmission
This prohibits PC-Fax transmission.

Operation Settings - "Own Name and Destination Set" Tab

This tab is used to store sender data for Internet faxes and faxes.

Sender Data Registration

Use this to store the sender name for fax and Internet fax, the sender fax number, and the sender address for Internet fax. The stored sender name and sender fax number or Internet fax sender address will be printed at the top of the received fax.
Sender Name
Enter a default sender name (maximum of 20 characters).
Sender Fax Number
Enter the sender fax number within 20 characters.
To insert a pause between digits of the number, tap the [-] key.
To insert a space between digits of the number, tap the [Space] key.
I-Fax Own Address
Enter a default sender address (maximum of 56 characters).

Registration of Own Name Select

Use this to store sender names that are used with "Own Name Select" in "Others". Up to 18 sender names can be stored.
Use this option to register the sender name other than the sender information already registered for lines 1, 2 and 3.
Add New
Enter the sender name within 20 characters.
After you entered the sender name, tap the [Store] key.
Registration numbers are between 01 and 18. The lowest number is automatically assigned to the sender name when you start registering it. The number cannot be changed.
List of sender names
Shows a list of currently stored sender names.
To delete a selected sender name, set the checkbox at the left to "No." to and tap the [Delete] key.

Scan Settings - "Scan Settings" Tab

This tab is used to configure settings related to the image send function (Scan, Internet fax, etc.).
For an explanation of settings related to the fax function, see "IMAGE SEND SETTINGS > FAX FUNCTIONS".
The following settings are related to the scanner.

Default Sender Set

The information stored here is used if you do not specify [Reply to] in the Send Settings when performing Scan to E-mail.
Sender Name
Enter a default sender name (maximum of 20 characters).
Reply E-mail Address
Enter a default reply address (maximum of 64 characters).
If only the sender name is stored, it will not be used as sender information.

Default Color Mode Settings

Select a default color mode setting for both color and black & white in e-mail address, network folder, FTP and Desktop. Specify "Scanner Common" unless E-mail is specified.
Setting the "Disable Change of Black & White Setting in Auto Mode" checkbox to disables black & white settings from the base screen when the color mode is set to Auto.
Auto (Mono2, Grayscale*), Full Color, Grayscale, Mono 2
*When scanning a black and white original with the color mode set to [Auto]

Initial File Format Setting

Specify the initial file format for sending a file in E-mail, Network Folder, FTP, or Desktop mode. Specify "Scanner Common" unless E-mail is specified.
File Format
PDF, PDF/A, TIFF, JPEG*1, Compact PDF*2, 5, Compact PDF (Ultra Fine)*2, 5, Compact PDF/A*4, Compact PDF/A (Ultra Fine)*4, Encrypt PDF, Encrypt/Compact PDF*3, 5, Encrypt/Compact PDF (Ultra Fine)*3, 5, XPS
*1  When [Black & White] is selected, the format is [TIFF].
*2  When [Black & White] is selected, the format is [PDF].
*3  When [Black & White] is selected, the format is [Encrypt PDF].
*4  When [Black & White] is selected, the format is [PDF/A].
*5  When the Scanner Function Expansion Kit is installed
B/W
Compression Mode: None, MH (G3), MMR (G4)
Color/Grayscale
Compression Ratio: Low, Medium, High.
Bk Letter Emphasis
Specified Pages per File
Generates a separate file for each scanned page when multiple pages are scanned.
If this setting is enabled, a number of pages per file can be specified.
When "JPEG" is selected for the file type, [Specified Pages per File] cannot be selected.

Compression Mode at Broadcasting

Selects the compression mode for broadcasting using Scan to E-mail or Internet fax. The compression mode set here is used for all destinations regardless of their individual compression mode settings.
Black & White
MH (G3), MMR (G4)
Color/Grayscale
Low, Medium, High
Bk Letter Emphasis

Maximum Size of E-mail Attachments

To prevent the transmission of excessively large image files by Scan to E-mail, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded.
If you do not wish to set a limit, select [Unlimited].
This setting is linked to "Maximum Size of E-mail Attachments" of the Internet fax settings.

Maximum Size of Data Attachments (FPT/Desktop/Network Folder)

A limit can be set for the size of files that can be sent by Scan to FTP, Scan to Desktop, and Scan to Network Folder. Limits that can be selected are 50 MB, 150 MB, and 300 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded.
If you do not wish to set a limit, select [Unlimited].
During broadcasting that includes both e-mail and Internet fax destinations, the limit set in "Maximum Size of E-mail Attachments" precedes.

Bcc Setting

Enable Bcc
Enable this setting if you wish to use Bcc delivery. Displays the [Bcc] key on the image send address book screen.
Display Bcc Address on the Job Status Screen
Displays Bcc addresses on the job status screen and address list tab.

Disable Scan Function

Specify this to disable remote PC scanning.

Scan Settings - "Default Address" Tab

A default address can be stored that makes it possible to transmit by simply pressing the [Start] key without specifying an address. Set the [Default Address Setting] to [Enable] to specify the default address.
  • If the default destination is set, the base screen changes to scan mode.
  • Only a single default address can be set for Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder.

Add Selected

Select an address that is to be used by default.
Apply E-mail address of the user for login.
The E-mail address of the login user is set as the default address.
Select the following items based on your intended use.
Item Description
Apply also for Fax/I-Fax Screen In the fax/I-Fax screen, if you do not want to apply the E-mail address of the login user as the default destination, tap the [Apply also for Fax/I-Fax Screen] checkbox to set to .
Allow Cancel You can cancel the E-mail address of the login user that is entered automatically. To cancel, tap the [Cancel] key on the action panel.
Select From Address Book
  • To display you desired address book, narrow the search by alphabet or category with the list of [Index]. You can select the number of addresses that are to be displayed at a time with [Display Items].
  • When you select the desired address name and tap the [Store] key, the selected address can be selected for the default address.

Internet Fax Settings - "Default Settings" Tab

This tab is used to configure the default settings for Internet fax.
  • For an explanation of settings related to the fax function, see "IMAGE SEND SETTINGS > FAX FUNCTIONS".
  • These settings can be configured when the Internet fax expansion kit is installed.
Auto Wake Up Print
When the [POWER] button is "Off" (but the main power switch is "") and an Internet fax is received, this function activates the machine and prints the fax.
When this function is disabled, received Internet faxes are not printed until the ([POWER] button) is switched "On".
Compression Setting
This is used to set the default compression mode for Internet fax transmission.
The following settings can be configured.
  • MH (G3)
  • MMR (G4)
Speaker Volume Setting
Adjusts the volume of fax receive signals and communication error signals heard through the speaker.
A fax receive signal sounds after the machine checks the mail server and retrieves received faxes. A communication error signal sounds when an e-mail for which delivery failed is received from the destination Internet fax machine.
Original Print on Transaction Report
When a transaction report is printed, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the below settings.
  • Print Out All Report
  • Print Out Error Report Only
  • No Printed Report
This setting will not be effective if the next "Transaction Report Print Select Setting" is set to "No Printed Report".
Transaction Report Print Select Setting
Selects whether or not a transaction report will be printed, and if printed, the condition for being printed. Select a setting for each of the following operations:
Item Description
Single Sending
  • Print Out All Report
  • Print Out Error Report Only
  • No Printed Report
Broadcasting
  • Print Out All Report
  • Print Out Error Report Only
  • No Printed Report
Receiving
  • Print Out All Report
  • Print Out Error Report Only
  • No Printed Report
When a transaction report is printed, this is used to print part of the first page of the transmitted original on the transaction report. For more information, see "Original Print on Transaction Report".
Activity Report Print Select Setting
Prints the Image Sending Activity Report stored in the machine memory periodically.
The Image Sending Activity Report can be set to print each time the number of transactions reaches 200, or at a specified time (once a day only). (The settings can be simultaneously enabled.)
  • If you only select the [Print Daily at Designated Time] setting and the number of recorded transactions reaches 200 before the specified time, each new transaction will delete the oldest transaction (the oldest transaction will not be printed).
  • The Transaction Report can be printed out manually as needed.
    See "LIST PRINT (ADMINISTRATOR)" in Setting mode.
Body Text Print Select Setting
In Internet Fax, image files attached to e-mails are normally printed. This setting can be enabled to also have the e-mail body text (subject and message) printed.
This setting also applies to printing of the body text of e-mail messages without file attachments.
A maximum of 5 pages of body text can be printed.

Internet Fax Settings - "Send Settings" Tab

This tab is used to configure the send settings for Internet fax.
  • For an explanation of settings related to the fax function, see "IMAGE SEND SETTINGS > FAX FUNCTIONS".
  • These settings can be configured when the Internet fax expansion kit is installed.
I-Fax Reception Report On/Off Setting
This setting is used to request a reception report when an Internet fax is sent.
I-Fax Reception Report Request Timeout Setting
The duration of time that the machine will wait for a reception report from the destination machine can be set by any number from 1 hour to 240 hours in increments of 1 minute.
This setting is only effective when "I-Fax Reception Report On/Off Setting" is enabled.
Number of Resend Times at Reception Error
The number of resend attempts when an error message is received from an I-Fax recipient can be set to any number from 0 to 15.
This setting is only effective when "I-Fax Reception Report On/Off Setting" is enabled.
Maximum Size of E-mail Attachments
To prevent the transmission of excessively large image files by Internet fax, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded.
If you do not wish to set a limit, select [Unlimited].
This setting is linked to "Maximum Size of E-mail Attachments" in Scan Settings.
Rotation Sending Setting
When transmitting an image that is one of the following sizes, this function rotates the image 90 degrees counterclockwise. (The setting can be configured separately for each size.)
8-1/2" × 11", 5-1/2" × 8-1/2"R, A4, B5R, A5R, 16K
8-1/2" × 11"R and A4R size images are not rotated.
Printing Page Number at Receiver
When the transmitted image is printed by the receiving machine, the page number can be added to the top of each printed page.
Recall in Case of Line Busy
(This setting is only effective for Direct SMTP transmission.)
This setting sets the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reasons.
Item Description
Number of Times to Recall When Line is Busy This setting specifies whether or not recalling is performed when the line is busy. During recalling, you can set the number of recall attempts. Any number from 0 to 15 can be selected.
Interval to Wait Between Recall Attempts (min.) When Line is Busy The interval between recall attempts can be set. Any number of minutes from 1 to 15 can be selected.
Recall in Case of Communication Error
(This setting is only effective for Direct SMTP transmission.)
This determines how many times the machine will automatically attempt the call again if a fax transmission fails due to a communication error.
Item Description
Number of Times to Recall in Case of Error This setting specifies whether or not recalling is performed when the line is busy. It also specifies whether or not to make a recall if a recall attempt causes a communication error.
During recalling, you can set the number of recall attempts.
Any number from 0 to 15 can be selected.
Interval to Wait Between Recall Attempts (min.) in Case of Error The interval between recall attempts can be set. Any number of minutes from 1 to 15 can be selected.

Internet Fax Settings - "Receive Settings" Tab

This tab is used to configure the receive settings for Internet fax.
  • For an explanation of settings related to the fax function, see "IMAGE SEND SETTINGS > FAX FUNCTIONS".
  • These settings can be configured when the Internet fax expansion kit is installed.
Auto Receive Reduce Setting
When a fax is received that includes printed information such as the sender's name and address, the received image is slightly larger than the standard size. This setting is used to automatically reduce the image to fit the standard size.
Standard sizes are sizes such as 8-1/2" × 11" and 8-1/2" × 5-1/2" (A4 and B5).
If Auto Receive Reduce is disabled, the edges of the image outside the standard size may be cut off.
However, the image will be clearer because it will be printed at the same size as the original.
Duplex Reception Setting
This is used to have received faxes printed on both sides of the paper.
When this setting is enabled and a fax consisting of 2 or more pages is received (the pages must be the same size), the pages are printed on both sides of the paper.
Set Address for Data Forwarding
When the machine cannot print a received fax, the fax can be forwarded to another machine. This setting is used to configure the address of the other machine.
Item Description
Forwarding to Enter the forwarding address (maximum of 64 characters).
Direct SMTP Select this to enable forwarding when direct SMTP is used.
Add Hostname or IP Address Select this to separately enter a host name or IP address.
Hostname or IP Address Use this setting when "Add Hostname or IP Address" is enabled. Enter the host name or IP address (maximum of 64 characters).
Multiple forwarding addresses cannot be stored.
Receiving Date & Time Print
Enable this setting to have the date and time of reception printed.
Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is printed.
When [Inside the Received Image] is selected, the date and time of reception is printed on the received image.
When [Outside the Received Image] is selected, the received image is reduced and the date and time of reception is printed in the blank area that results.
The [Outside the Received Image] cannot be selected for the reception date and time print setting if "Auto Receive Reduce Setting" is not enabled.
A3 RX Reduce
When an A3 size fax is received, this function reduces the fax to ledger (11" × 17") size.
When this setting is enabled, ledger (11" × 17") size faxes are also reduced.
POP3 Communication Timeout Setting
The duration of time the machine waits until stopping reception can be set from 30 to 300 seconds in increments of 30 seconds if no response is received from the mail server (POP3 server).
Reception Check Interval Setting
Specifies an interval at which the machine automatically checks the mail server (POP3 server) for received Internet faxes. The interval can be set from 0 minutes to 8 hours in increments of 1 minute.
If 0 hours 0 minutes is specified, the machine does not automatically check the mail server for received Internet faxes.
The machine also checks the mail server (POP3 server) for received Internet faxes when the main power is switched on. (Except when 0 hours 0 minutes is specified.)
Fax Output Settings
This sets the output tray for received Internet faxes.
The items that appear will vary depending the machine configuration.

Allow/Reject Mail or Domain Name Setting

Allows or refuses a reception from specified addresses/domains.
Item Description
Reject Reception Reception from the stored address/domain is not allowed.
Allow Reception Reception from the stored address/domain is allowed.
All Invalid Reception from any address and domain is allowed, regardless of whether or not any addresses or domains have been stored.
Add New Adds a new address or domain (maximum of 50) from which reception is to be rejected or allowed.
Enter the address/domain (maximum of 64 characters) and tap the [Store] key.
If the first character of the entry is not "@", the entry is identified as an address. If the first character is "@", the entry is identified as a domain. (xxx@xx.xxx.com is treated as an address, and @xx.xxx.com is treated as a domain.) Storing an address specifies only that address. Storing a domain specifies all addresses that include that domain.
Registered address or domain list Displays a list of the stored addresses and domains. An address or a domain can be deleted from the list when selected.
When there are no stored anti junk mail addresses or domains, only the [Add New] key can be selected.
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