Busting Copier Myths – 3 Common Fallacies Explained

The demand for efficient and cost-effective printing solutions is critical in today's world. Multifunction printers (MFPs) have become necessary for offices, schools and institutions worldwide. But how do you determine which MFP is superior? Are all copiers the same and is the notion of a breakdown or inevitable paper jam an unavoidable reality? In this article, we aim to debunk some common misconceptions regarding MFPs, shedding light on the facts to help users make informed decisions and optimize their usage.

Myth #1 – MFPs Always Have Issues

We've all been there when an MFP malfunctions. Whether it's a paper jam, it's out of toner, or it's painfully slow – in fact, worker frustration with printer technology is legendary – Office Space, anyone?

Some reasons your copiers may misbehave include outdated software, improper maintenance, low-quality supplies, or network connectivity issues. Copiers have a lifespan as with any piece of equipment, and as technology advances, older models become less efficient and reliable.

Outdated copiers often can’t keep up with the demands of a busy office, resulting in frequent paper jams, slower printing speeds, and lower-quality outputs. Upgrading to a newer model can lead to improved efficiency, reduced maintenance costs and access to advanced features that benefit your business.

Myth #2 – Upgrading from a Printer to an MFP is Expensive

Deciding to invest in a new copier can be a highly cost-effective move. Newer MFPs employ advancements beyond traditional functionalities, offering a range of benefits that contribute to long-term savings and enhanced productivity.

One significant aspect of newer models is their emphasis on energy efficiency. The incorporation of advanced technologies and eco-friendly features not only aligns with sustainability goals but also results in reduced energy consumption. This translates to lower electric bills over time, contributing to the overall cost-effectiveness of the upgraded MFP.

Improved print speeds are another reason to consider upgrading. The acceleration in print speeds saves employees valuable time and increases overall efficiency in handling large print jobs or meeting tight deadlines.

Security is a critical concern today, and newer copier models address this by incorporating enhanced security features. With the rising importance of protecting sensitive information, features such as secure print release, antivirus software and user authentication provide an added safeguard against unauthorized access. Investing in a copier with robust security measures can mitigate potential risks and protect your business from data breaches, potentially saving significant costs associated with security incidents.

Myth #3 – Bigger, More Expensive MFPs are Better

The misconception that high-priced copiers are superior is a common myth that often leads businesses astray in purchasing decisions. The reality is that the notion of superiority depends significantly on the specific needs and requirements of the user.

While premium copiers may come equipped with advanced features and cutting-edge technologies, it doesn't necessarily mean they are the best fit for every situation. The key lies in aligning the MFP's capabilities with the unique demands of the required workflow. In some scenarios, a less expensive model with fewer features is equally effective in meeting essential requirements without unnecessary frills.

The best MFP for your business is the one that strikes a balance between functionality, cost and the specific tasks you need it to perform. Conducting a thorough assessment of your printing needs and considering the essential features required for your operations can lead to a more informed decision, ensuring that you invest in a copier that optimally serves your purposes without unnecessary expenses. It's not always about the price tag; it's about finding the right tool for the job.

Leasing Can Help

If keeping up with the latest technology is a challenge or makes you want to tear up your checkbook, you might want to consider leasing your device, which will ensure that you always have the most up to date equipment available at your disposal and provide a regular maintenance schedule for a consistent price. Want to learn more about the cost benefits of leasing? Check out our blog.