Audio

Visual

[intro music begins]

Ginny Wilkins (SHARP Field Trainer):

Hi, I'm Ginny with Sharp. What we're going to be going over is doing creating booklets that are folded and saddle stitched.

A product brochure pdf is open on the screen.

Now, there's a few different ways to create that depending on how you set up your actual document. So we're going to show you a couple of different ways of how you can do this.

Ginny Wilkins clicks “File” and then selects “Print”.

First, I'm just going to take a document that is a 8.5 by 11 individual eight pages. I'm going to go into the properties and I'm going to tell the print driver under layout, to create that booklet. So to rearrange those pages. So when we fold it, it's all in the correct order.

In the Print pop up, she clicks “Properties”, “Layout” and then chooses “Standard” from the Booklet options.

I'm going to ask for it to come out on ledger or the 11 x 17 paper.

When she selects “Standard”, new options such as Output Size and Binding pop up. Output Size is set to “Ledger” and Binding is set to “Left”.

And then I'm going to go over to staple and I'm going to just tell it to saddle stitch.

She clicks the Main tab at the top of the pop up and chooses the “Saddle Stitch” under the Staple options.

I will get a pop up that will ask telling me depending on my finisher that came with the MFP of how the capacity of the staples are. That is as simple as it is. All I'm telling you is to rearrange the pages, put it on 11 by 17, fold it and staple it.

An information pop up shows appears and she clicks OK.

With this, you also have the option to add a cover. The cover can be just be colored paper or it can be of a heavier stock.

So in this instance, I would actually tell the paper source, hey, where is my regular 11 by 17 paper? The insides of my document, the white paper. Then I'm going to click on this arrow to the right of job handling and I'm gonna click on inserts and I'm gonna go down to covers and inserts. I'm gonna click on the settings and I'm going to tell the driver, where am I putting my heavier stock or regular paper?

The arrow at the top right corner. The tabs shift to the left and new tabs show up on the right. She clicks on the Insert tab, chooses “Covers/Inserts” for the Inserts Option, and then selects Settings.

So I'm going to choose either the bypass or if you had another drawer and what type of paper is in that did I do regular plain paper? Would I do heavy one which you would have already told at the copier. Then you're going to under print method, tell it to run both sides and click add. So I'm telling it, I want a cover, it's going to be double sided pulling from the bypass and my paper type is heavy one which matches the copier.

In the pop up, she leaves the Paper Tray on the “Bypass Tray” option, changes the Paper Type to “Heavy Paper-1", and changes Printing method to “2-Sided”. She clicks “Add” and in the information box below, a entry for the page appears.

When I click Ok, it'll ask me to save this setting. So, I'm just gonna give it a name as cover.

She selects OK at the bottom of the pop up, and then clicks Yes on the new pop up that asks to save the setting. In the Name field, she writes “cover” and then clicks OK.

At this point, I've told my document kind of in a little square down here, that I'm creating a booklet saddle stitched in the center and this right here is my cover.

She uses the toggle arrow on the top left to return to the Main tab and uses her cursor to indicate the icons at the bottom of the screen.

At this time I can click OK, and run my particular job. The other, I'm going to go back to factory defaults.

She puts her cursor over the OK at the bottom right.

So now I'm going to show you a different way to do where you're actually creating the document as an imposed document. So you're actually creating the booklet in the software versus having the MFP rearrange those pages and create that booklet.

She goes to Favorites and selects “Factory Defaults”, goes to the Main tab again and changes 2-Sided Printing to “None”. She then clicks Cancel which closes the pop up.

So I'm uh in as a PDF. So I'm going to tell to create a booklet. So now even my screen looks a little different my view and I'm gonna tell its landscape, I can create this as an 11 by 17, an 8.5 by 14 or 11 by 17. So that's just all in the design process.

The Print pop up underneath shows all the print options. In the Page Sizing & Handling, she selects the “Booklet” option. She selects “Landscape” for the Orientation option. The preview shows that the page is now landscape mode and there are two pages of the document on one side of the page.

Once you design your that it's already in the booklet form, it's already in the um order you will go under properties. And really all I need to tell it is to saddle stitch. Again, I get that pop up and to do short edge for double sided printing. That way it's reading, so I can read it like a book.

She clicks Properties in the top center of the pop up. The Printing Preference pop up appears and opens to the Main tab. For Staple options, she chooses “Saddle Stitch”. A pop up appears and she clicks OK. For 2-Sided Printing, she selects “Short Edge”.

And these are the only two things that you need to tell because you've done all the work in the software. You also can just like the other style, add a cover to this as well.