Protecting patient data goes beyond electronic health records (EHRs). Documents printed, scanned, stored and transmitted on multifunction printers (MFPs) can create protected health information (PHI) exposure risks if left unsecured. The Sharp BP Series workgroup document systems help make document security part of your HIPAA safeguard strategy.
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COMMON PHI RISKS+ SHARP SAFEGUARDS
Protecting patient data goes beyond electronic health records (EHRs). Documents printed, scanned, stored and transmitted on multifunction printers (MFPs) can create protected health information (PHI) exposure risks if left unsecured. The Sharp BP Series workgroup document systems help make document security part of your HIPAA safeguard strategy.
6 COMMON PHI RISKS & Sharp Safeguards
1. PRINTED RECORDS LEFT BEHIND
Printed patient records forgotten in the output tray.
Sharp Safeguard:
Jobs can be set up to print only when authorized users are present, helping prevent accidental exposure of PHI.
- Secure Print Release
- User Authentication
2. UNAUTHORIZED ACCESS
Anyone can walk up and access device functions.
Sharp Safeguard:
User authentication can be enabled to control who can access the device and what they can do.
- Microsoft Entra ID Integration
- Authentication Controls
3. LACK OF VISIBILITY
No record of who printed, scanned, or faxed sensitive information.
Sharp Safeguard:
Audit logs can be enabled to help improve accountability and support security and compliance initiatives.
- Activity Logging
- Audit Trails
4. STORED PATIENT DATA
Sensitive info remains stored on the MFP hard drive.
Sharp Safeguard:
Data security features can be enabled to help protect stored information and reduce data exposure risks.
- 256-bit AES Encryption
- TPM 2.0 Security Chip
5. CYBER THREATS AND MALWARE
Printers and MFPs becoming cyberattack entry points.
Sharp Safeguard:
Cybersecurity features provide multi-layer protection to help defend against evolving threats.
- BIOS Integrity Check
- Firmware Attack Prevention
- Intrusion Detection
6. DATA IN MOTION
Patient data becomes accessible when transmitted between MFPs, EHRs, email, network folders and other systems.
Sharp Safeguard:
Encryption for data in transit can be enabled to help protect patient information.
Learn how office equipment can play a critical role in maintaining HIPAA compliance.