5 Signs You Need a Compact Office Multifunction Printer: Space-Saving, Secure, and Cost-Effective

Choosing the right printer for your business can be overwhelming, but if your office is juggling high printing demands in a small space, a compact office multifunction printer (MFP) might be the perfect solution. These devices pack advanced functionality into a small footprint, making them ideal for modern workplaces. Here are five clear signs your organization needs a space-saving MFP—and why it’s a smart investment.

1. You Need a Space-Saving Solution

Not every office has room for a full-sized copier, but that doesn’t mean you should sacrifice features. Compact MFPs offer full print, copy, scan, and fax capabilities in a design that fits easily on a desk or small workspace. Perfect for executive offices, remote work setups, and HR departments, these devices deliver efficiency without taking up valuable real estate.

2. Your Printing Needs Are Focused on Standard Office Documents

If your team primarily prints standard letter (8.5" x 11") or legal-size (8.5" x 14") documents, a compact MFP is the right fit. Unlike larger machines that handle oversized prints, these printers specialize in the most commonly used paper sizes—ensuring you get exactly what you need without paying for extras you won’t use.

3. You Want Advanced Features Without the High Cost

Compact multifunction printers provide high-end capabilities like mobile printing, cloud integration, and two-sided scanning—features often found in larger, more expensive devices. With built-in security features like encryption and user authentication, Sharp’s compact MFPs make sure that your data stays protected while keeping costs (and size) under control.

4. Your Print Volume is Moderate, But Consistent

For teams printing up to 30,000 pages per month, a space-saving MFP delivers the right balance of performance and affordability. With speeds ranging from 30 to 65 pages per minute, these devices handle daily printing needs with ease—keeping productivity high without overextending your budget.

5. You Need a Reliable, Easy-to-Use Printer

Compact MFPs are designed with user-friendly touchscreens and intuitive interfaces, making printing, scanning, and copying effortless for any team member. Sharp’s office printers, for example, feature customizable displays, simple navigation, and remote device management options—so IT teams can monitor performance and troubleshoot issues with minimal disruption.

The Sharp Advantage: Secure, Space-Saving Multifunction Printers

Sharp’s lineup of compact MFPs combines security, efficiency,  design, and remote management tools. The Sharp BP-C131WD multifunction printer and BP-C131PW single-function printer deliver high-performance printing, scanning, and mobile connectivity in a space-saving design. These devices are made with approximately 50% recycled plastic and are EnergyStar Certified, making them a responsible choice for businesses.

Key highlights include:

• 4-inch customizable color LCD touchscreen for an intuitive user experience
• Security features, including data encryption, end-of-lease data erase, and boot verification to safeguard sensitive documents
• High-speed duplex scanning for efficient document processing
• Sharp Remote Device Management (SRDM) and Synappx Manage for IT-friendly monitoring and maintenance
• Flexible paper handling, supporting letter, legal, envelopes, and specialty media
• USB direct printing and cloud compatibility for seamless document access

With built-in security features that protect against unauthorized access and data breaches, Sharp’s compact MFPs ensure your business’s information stays safe while keeping operations efficient. Whether you need a personal desktop printer or a shared office workhorse, Sharp has the right solution for you.

Download our A4 Office Printer Lineup Infographic for a quick guide to the best compact multifunction printers for your organization.