From Caution to Confidence: The Real State of Printer Security
To better understand how people think about printer security, we surveyed our social media audience and collected some interesting feedback. More than 40% of those who took the survey admitted they could use extra guidance, which shows there's still work to do as threats evolve and new features roll out. This curiosity sets the stage for how security expectations are shifting and how organizations can stay ahead.
What are the evolving priorities and expectations when it comes to printer security?
The verdict is in: more than half of respondents (53%) identified real-time intrusion detection as the most critical feature for preventing threats, far outpacing options such as automatic firmware updates (21%), end-of-lease data erasure (16%), and antivirus software (11%). This preference reflects how real-time intrusion detection provides instant visibility and automated containment of suspicious activity, cutting dwell time and stopping data loss before it starts.
When asked about their biggest print security concerns, 61% pointed to unsecured network access. An exposed print path isn't just a device issue; it's a doorway that can let attackers pivot into files, credentials, and cloud apps if the network isn't locked down.
It is evident that traditional protections are no longer seen as sufficient on their own. Instead, organizations are moving toward layered, adaptive security models, combining network security and intelligent threat detection as a baseline for device protection.
What are the most common vulnerabilities of copiers and printers?
Regular updates and stronger authentication measures remain critical, as they can significantly reduce workplace security risks. Survey respondents identified unsecured networks (32%) and outdated firmware (31%) as the most pressing vulnerabilities, with unsecured print jobs (20%) and default passwords (17%) also ranking as notable concerns.
Firmware that is left unpatched represents one of the most significant risks in today's workplace environments. Survey findings reveal that outdated firmware (31%) is among the top security concerns, underscoring how neglected updates can open the door to cyberattacks, data breaches, and system instability. Unlike unsecured networks or weak passwords, firmware gaps directly affect device functionality, particularly in multifunction printers (MFPs), which are often overlooked in IT security planning.
How are sensitive print jobs protected?
Just under half of our audience secures documents with PINs or badge release (47%), while another 47% use secure print release functions. Still, a small percentage (7%) said people "grab their own jobs." That last group points to a lingering gap: even the best security features can't protect data if employees aren't exploiting them.
The results make one thing clear: real-time monitoring, firmware updates, and secure job release processes are all essential to printer security. But just as important is building awareness, helping teams understand the risks, and using the tools already available.
At Sharp, we're committed to supporting organizations with the right mix of integrated security features designed to help keep data safe. Interested in validating your print security strategy? Take this quick print security survey and see if print security is integral to your organization's overall security strategy.