The Simply Smarter Blog

One record-breaker we know all too well is the soaring cost of gas. As of June 13, the national average per gallon is $5.01. In California alone the cost was $6.42…ouch! To make matters worse, inflation is at 8.3%, an all-time, 40-year high.  Times like these call for creative measures. Readjusting departmental budgets is a start, but if you take a closer look around you, there could be wasted money hidden in plain sight. You might be wondering, where to begin? My recommendation is a workplace technology assessment. It can provide numerous benefits, but right now the focus is to recover wasted expenses. Here are five ways a technology assessment can help offset the rising cost of fuel and inflation.

Organizations strive to reduce expenses and increase efficiency, but one area that is often overlooked is their print environment. According to Small Business Trends, 64% of small businesses can't track printer usage or cost. Managing a fleet of printers can require a significant amount of work, especially since printer management is rarely centralized. And, when multiple departments are involved with managing a fleet of printers, it's challenging to fully understand and keep tabs on critical elements like unforeseen issues, uptime, cost and productivity.

Rather than dedicating internal resources, organizations can consider subcontracting the management of their print environment. When outsourced, external providers can implement Managed Print Services (MPS) to manage and optimize an organization's document output so internal teams can focus on business development. If your organization is on the fence about implementing MPS, here are some things to consider.

Despite all the talk of the paperless office, over the past decade even more businesses have become aware of the benefits a managed print services (MPS) program can deliver. Printing remains essential, with almost half of companies surveyed telling Quocirca print will continue to be important through at least 2025. However, due to the COVID-19-induced acceleration of the hybrid workplace combining in-office and work-from-home employees, print deployments are being reevaluated. In the hybrid work environment the proper execution of MPS is more important than ever, as organizations need workers to focus on the real business of the company rather than worry about the management of printers and copiers.