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The Simply Smarter Blog

The Simply Smarter Blog

Busting Copier Myths – 3 Common Fallacies Explained

Heather Fudger /

The demand for efficient and cost-effective printing solutions is critical in today's world. Multifunction printers (MFPs) have become necessary for offices, schools and institutions worldwide. But how do you determine which MFP is superior? Are all copiers the same and is the notion of a breakdown or inevitable paper jam an unavoidable reality? In this article, we aim to debunk some common misconceptions regarding MFPs, shedding light on the facts to help users make informed decisions and optimize their usage.

Not so old school anymore! Macon County Schools share a lesson in printing efficiency

 

Educators and school support staff already have a tough enough job as it is. Add outdated and malfunctioning technology to the mix, and you have an academic perfect storm. This is what faced the Macon County School District, located in southwestern North Carolina near the Appalachian Trail. They were dealing with outdated printers and copiers and needed to modernize quickly in order to spend less time worrying about tech and more time focusing on their 4,400 students. As such, they turned to Sharp for updated and innovative solutions to their printing environment needs.   

A Simple Guide to Leasing Office Equipment

Anne Beck /

Are you looking to lease office equipment? Have you questioned whether to buy or lease? In an ever evolving, unpredictable world of modern technology, buying and owning office equipment yields more risk, and less flexibility, convenience, and long-term cost savings than ever before. Leasing, however, offers convenient, flexible, and scalable buying plans, a popular choice among mindful consumers. In this smart guide to leasing, our industry experts share 3 important rules.

Q&A with the Masterminds Behind the BP Series Multifunction Printers

Louis Costantini /

Drawing upon the wealth of technological expertise and insights garnered during a 50-year journey in the document solutions business, Sharp’s BP-70C/60C/50C series of digital full-color multifunction printers (MFPs) encapsulate the core concept of Sharp – to become an indispensable partner in supporting our customers' businesses.

This blog features interview responses from Sharp Corporation’s Mr. Furusawa of Product Planning, Mr. Hirano and Taguchi of Technology, and Mr. Tsutsui of Design, to gain deeper insights into the vision, technology, and design philosophy that have shaped the BP-70C/60C/50C series. 

A3 vs. A4 Printers - What's the Difference?

Naeran Rubio /

Multifunctional devices and printers are essential tools for professional use, allowing us to bring digital content into the physical realm. But when it comes to choosing the right printer, it is not always clear which one is right for your organization’s needs. Two common types of printers and multifunctional devices used in printing are A3 and A4. In this blog, we will explore the difference between A3 and A4 printers to help you make an informed decision when selecting the right printer for your business’ needs.

Leading Security Features of Sharp BP Copiers

In today’s cybersecurity landscape, malicious intruders and hackers constantly scan the environment and switch tactics, making organizations vulnerable to malware incidents. In the past year, 68% of organizations reported print-related data losses. That’s why Sharp’s new BP line of multifunction printers is taking organizations to the future of business communication with multi-layer security features to help protect their data.

Taking a Security-First Approach to Print

A 2023 study found that 68% of organizations in the United States and Europe experienced data loss due to unsecure printing. Modern multi-functional printers (MFPs) offer a wide array of advanced productivity features to keep employees engaged and connect them to various business applications. Given their strategic importance in today’s workplace, how can we ensure MFPs have proper security measures in place so that they avoid becoming weak points that open doors to bad actors? Following are some steps Sharp has taken to address this.

Bitdefender: Powerful Antivirus Protection for Sharp Printer Security

Danielle Cerny /

Often overlooked as a gateway into your network, your copier is the most unsuspecting way cybercriminals gain access to your company information. In fact, according to a study by Quocirca, over two thirds of organizations have experienced data losses due to unsecure printing practices last year. The report also mentions that printer security is lower on the security agenda than say email or cloud platforms. Which is why with the recent launch of our new BP line of copiers, we decided to layer on the ultimate cybersecurity tools to keep customers one step ahead.

It’s More Than a Copier. Three Out-of-the-Box Benefits to Multifunction Printers in the Classroom

Louis Costantini /

We are migrating to a digital era, but that hasn’t stopped educators from relying on their school’s multifunction printer (MFP) to quickly produce 30 copies of their students’ homework as they scarf down food on their lunch break. Despite an increase in digital technologies being incorporated into the classroom and at home, educators are still printing many documents each school year, from homework and assignments to study guides, worksheets and tests.

We can look at the data to determine why print is important from usage alone. But there are underlying benefits to having an MFP in the library, faculty lounge or administrative office. Let’s take a closer look.

Discussing Cybersecurity on Sharp MFPs with Bitdefender

Sharp and Bitdefender recently entered a new partnership, one that strengthens cybersecurity threat prevention in our new range of business MFPs at a time when cybercriminals are increasingly targeting endpoint devices – including printers – to plant malware, steal intellectual property, and launch espionage campaigns. 

Bitdefender is a recognized industry leader in threat prevention, detection and response, with its antimalware detection technology consistently achieving top performance results in independent, third-party tests.

Sharp sat down with George Yunaev, Senior Software Developer at Bitdefender to discuss the partnership and why it is so important to protect all endpoints of any network – regardless of business size.

Need to Renew Your School’s Copier Lease? Consider These 5 Things.

Danielle Cerny /

 

 

Getting a new copy machine shouldn’t require a college degree. But with all the options out there, it sure can feel like it. Last time I checked, there was no University of Copy Machines, so I’ve tried to point out a few features that are worth looking into when renewing your school’s copier lease.

Of course, there are the obvious decisions such as monochrome or color, print speed and budget. While these are most certainly important, there are other aspects to investigate. Teachers have busy schedules, so when they have 5 minutes to print worksheets or copy student documents, the copier better work as expected, and be easy to use! To find the best copy machine for your school, make sure you’ve considered these five things.

Flu Season is Here! What’s the best way to clean my copier?

Danielle Cerny /

 

Flu and COVID and colds, oh my. Lots of hands touch your copier, so the touchscreens and operation panels should be cleaned and sterilized! But, is it as easy as taking a Clorox wipe to your multifunction printer surfaces, or will that cause more harm than good?

The short answer is – kind of? Although cleaning your copier is easy, there are some things you may not be aware of, so we answered common questions in the following blog.

Copier Tutorial Playlist

How-to videos on 18 different functions of Sharp Copiers

Short videos that show how to print labels, change staples, create custom folders, scan several documents into one, and more on Sharp's new BP series MFPs.

Shhh...You can keep a secret, but can your copier? Why Printer Security Matters.

Danielle Cerny /

 

You’ve heard countless messages about the importance of data security.  In recent years, bad actors have stepped up their activity and are using more sophisticated techniques to take advantage of distributed and remote work environments. In today’s widespread threat landscape, a well-balanced, multi-layered security strategy is needed to help ensure your copiers and printers keep your information safe from malicious intruders. Read on to learn about some features that can keep your copier on lockdown.

How to reduce costs in your workplace

 

 

So, you’re looking to reduce print costs in the workplace, hey? In fact, you’re wondering to yourself right now, “Why? Why does this happen and how do I avoid spending a fortune on toner / ink / paper?” Luckily for you, there are three stages to resolving the eternal challenge of avoiding spending loads of money on print costs. And the good news is you can choose any stage you’re comfortable with (and can afford)! Let’s explore…

5 Ways New MFPs from Sharp Support Hybrid Workstyles

Danielle Cerny /

 

Hybrid workstyles have driven the need for secure access to the cloud for all technology used in the workplace. As a result, you are no longer tethered to your desktop, and neither are your files! Meet the new Advanced and Essentials Series workgroup multifunction printers (MFPs) from Sharp. They provide seamless and secure access to enterprise workflows from wherever you are working.

These new MFPs check all the boxes when it comes to today’s diverse workstyles.

More productivity than 'Office Space'! Six things to look for in an office copier

Danielle Cerny /

Let’s face it, when most of us think of an office copier, we think of that scene from Office Space in which three office employees demolish their printer with a baseball bat. If you’ve ever been frustrated by a copier that doesn’t perform as needed – you can relate. Which is why, like a car purchase, you should really think about what you need a copier to do before you go all in. Thinking about the bells and whistles desired on your new car is easy because you’re more familiar with cars, and let’s face it – they are much racier than copiers. Herein lies the ultimate question - What should I look for in an office copier to avoid being casted in Office Space 2: Revenge of the Copier?

Drumroll…… it depends. What kind of office do you have and what are your printing habits? In general, here are the things that you should think about when selecting a copier for your office.

Why Invest in Managed Print Services?

Louis Costantini /

Organizations strive to reduce expenses and increase efficiency, but one area that is often overlooked is their print environment. According to Small Business Trends, 64% of small businesses can't track printer usage or cost. Managing a fleet of printers can require a significant amount of work, especially since printer management is rarely centralized. And, when multiple departments are involved with managing a fleet of printers, it's challenging to fully understand and keep tabs on critical elements like unforeseen issues, uptime, cost and productivity.

Rather than dedicating internal resources, organizations can consider subcontracting the management of their print environment. When outsourced, external providers can implement Managed Print Services (MPS) to manage and optimize an organization's document output so internal teams can focus on business development. If your organization is on the fence about implementing MPS, here are some things to consider.

Easy Calendar Printing with the Sharp Pro Series

Video Length - 02:53

Printing and finishing a full-bleed calendar has never been easier! In this video, Sharp Senior Product Manager Kent Villarreal will walk you through the process from start to finish. 

PaperCut MF for Ambulatory Care

Ambulatory care has brought added convenience and improved patient care outside of the hospital. At the height of the pandemic, certain patient treatments were postponed, severely straining ambulatory operations and revenue. As behavioral and clinical facilities work to restore patient volume and recover their ambulatory operations, they have an opportunity to reposition for continued growth, especially as patients are more comfortable with telemedicine, virtual visits and acute care in the home.

Not only is technology necessary to support continued growth, it also helps with everyday responsibilities such as the management of multiple sites, transfer of information, regulatory compliance and ever-shifting CDC mandates.

PaperCut MF for Extended Care

Extended care services, whether at a facility or at home, meet the medical and non-medical needs of people with a chronic illness or disability who cannot care for themselves for long periods.  The number of potential extended care residents over the age of 65 is expected to double by 2030. To keep the focus on patient quality of life, a print management solution is necessary to simplify workflow obstacles associated with this growth.

 

PaperCut MF for Acute Care

Acute care is arguably the most time-sensitive, individuallyoriented diagnostic field under the healthcare umbrella. Medical professionals need to help patients with a diverse range of medical issues while also protecting their sensitive information. Technology can be our greatest ally; but if it doesn’t contribute to efficiency, security and time-totreatment, it can be a frustrating obstacle.

High-Volume Color Document Systems

Video Length - 02:53

Sharp offers a full line of document systems to provide customers with the machines best suited for their needs. Our MX-7081 and MX-8081High-Volume Color Document Systems go beyond basic copying, network printing, and color network scanning -- these products include wireless networking and support popular cloud and mobile technologies. 

Technology Solutions That Provide a Helping Hand for Healthcare

Healthcare organizations have faced unprecedented challenges over the last year. In addition to the ever-present tasks of juggling client needs, working within budget restrictions, keeping up with compliance regulations and handling staffing requirements, there have been the unique challenges brought on by the COVID-19 pandemic — intake systems that have been overwhelmed, a sudden boom in telehealth, the increased cyber threats brought on by bad actors ready to take advantage of the chaos, and the need to remain compliant with HIPAA and other regulations.

Fortunately, technology has kept up with a rapidly changing world, and there are a variety of solutions designed to meet healthcare’s challenges.

What do some of those solutions look like?

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