Synappx Meeting

How It Works

Ending the Meeting

Synappx Meeting helps you end the meeting efficiently. When ten percent of the meeting remains, a reminder will pop up so that you can end or extend the meeting. The end button will also display when the Synappx Meeting Assistant is minimized. [View Image]

By simply selecting the  End  button or saying "End Meeting" with voice operation, you can disconnect from the web conference on the client device (Windows® client only) and end screen mirroring. This action also closes the Meeting Assistant so that the next team can start their meeting promptly.

You: Alexa, ask My Sharp to end meeting.

Or

You: Alexa, open My Sharp. End meeting.

Alexa: Do you want to end this meeting?

You: Yes/No.

Share Meeting Materials (Microsoft® 365)

Meeting organizers can share edited meeting materials with attendees after the meeting. When this feature is enabled, Synappx Meeting automatically creates a Synappx folder in the meeting organizer’s OneDrive account and places a folder for each meeting inside. The meeting folder contains an Adobe® Portable Document File (PDF) of the target meeting document in the folder after each meeting, so organizers can choose to share content with meeting attendees. Enable this feature by selecting the toggle in settings.

Share Meeting Materials Feature

  • Only available on Windows client OS
  • Requires a Microsoft client application
  • Not available on the Synappx Meeting mobile app
  • Must be enabled in individual user settings (default is off)

Here’s how it works:

  1. Open target file(s) from the file list using the Synappx Meeting Assistant and edit them during the meeting.
  2. Use the Synappx Meeting Assistant to end the meeting
  3. A folder is created for the meeting in the organizer’s OneDrive.
  4. The files (i.e. URL(s), converted PDF file(s), or discussion version(s)) used during the meeting are stored in the OneDrive folder.
  5. The meeting organizer chooses to share file(s) with attendee(s).

Appearance in OneDrive

  • Folder Structure: Synappx > Meeting > YYYYMMDD_[meeting title]
    File Name Structure: [original file name]_synappx_[YYYYMMDD]

Attachments Cloud Storage
Opened Files (not web-based) Microsoft 365 Cloud Files (e.g., OneDrive, SharePoint) Cloud Files Opened in Web Browser (Google Drive, Dropbox, Box)
Meeting Files
PDF Version (Converted)
URL Link to Original Files URL Link to original version URL link to discussion version